We take your personal security and privacy seriously. Our Candidates' Privacy Notice outlines how we responsibly collect, use, share and protect your data throughout the recruitment process.
Prima Global Recruitment - Candidates’ Privacy Notice
This Privacy Notice applies to anyone wishing to pursue a career at Prima, either by applying directly through our official channels or through a personal referral. It describes how subsidiaries that are part of Prima Group (“we”, “us” or “Prima Group”) jointly collect and process your personal data (“Data”) in connection with your application including how we use and protect your information and what your rights are,pursuant the Regulation EU 2016/679 (“GDPR”) and the UK Data Protection Act 2018 (“DPA’18”).
For any requests for information, please send an email to our designated contact point: privacy@prima.it. Should you prefer, please use the below contact details to email the relevant subsidiary for your country.
The Joint Controllers (each one the “Controller”) and Data Protection Officer (“DPO”) are:
Data processed by Prima Group
The Data that we may collect directly from you are:
We can also collect some of the above-mentioned Data from other sources, such as:
Special Category Data
During the course of the application process, Prima may process your health-related Data if the job position falls under the requirements of specific regulations (e.g. law regarding legally protected status).
Any other Data belonging to “special categories” will not be requested by Prima and may only be processed if voluntarily provided by the candidate.
Where special category personal data is processed, we will ensure that the necessary additional safeguards are in place to protect such data, acknowledging that by definition special category data should be treated with additional care due to the sensitive nature of the data collected.
Purposes and legal basis of the processing
We use your Data to:
The legal basis for the above-mentioned purposes is the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract (Article 6, lett. b), GDPR).
The legal basis for the above-mentioned purpose is the legitimate interest of Prima Group to prevent a repetition in future selection processes. This allows for balances between the need to maintain an efficient and effective recruitment process on the one hand with the rights and the expectations of the candidates on the other (Article 6, lett. f), GDPR).
The legal basis for the above-mentioned purpose is yourconsent (Article 6, lett. a) GDPR).
The legal basis for the above-mentioned purpose is compliance with a legal obligation to which the Joint Controllers or each Controller are subject (Article 6, lett. c), GDPR).
The legal basis for the above-mentioned purposes is the legitimate interest pursued by the Joint Controllers or each Controller (Article 6, lett. f), GDPR).
The legal basis for the above-mentioned purpose is fulfil legal obligations to which Joint Controllers or each Controller are subject in respect of special categories of personal data (Article 9, par. 2, lett. b), GDPR).
Any failure to provide the Data may prevent or delay the fulfilment of these purposes.
How we keep your data secure:
We use technical and organisational measures to safeguard your personal data. For example:
Technical and organisational measures include ways of dealing with any suspected personal data breach. If you suspect any misuse, loss or unauthorised access to your Data, please let us know immediately by emailing us using the details at the top of this policy.
Data Retention
We store your Data for a period of 12 months following the end of the initial selection process. We will only store your Data after this time to:
If your application is successful, your personal data will be stored throughout our working relationship with you and retained in line with our legal and regulatory obligations.
A candidate may contact us at any time to be removed from the recruitment database by contacting us at privacy@prima.it or alternatively contacting the relevant DPO for your country of residence.
Recipients of Data
Your Data may be shared with:
For further information about the service providers and business partners who may have access to your personal data please contact Prima Group using the contact details at the start of this policy.
International Data Transfers
Prima Group may, from time to time, transfer data between different subsidiaries of Prima Group. Where applicable such transfers are made under an Intra Group Agreement and Data Processing Agreement that is in place within Prima Group. Alongside this, any transfer between Prima Group is limited to within the European Economic Area (“EEA”).
In order to provide services to you, Prima Group may transfer your personally identifiable information to third parties, affiliates, and service providers, some of which may process and/or store your personally identifiable information outside of the EEA. However, in such an instance all reasonable steps will be taken to ensure that your personal data is processed securely and in accordance with this Privacy Policy (where possible). Any data transfers that take place outside of the EEA will be covered by the necessary Data Transfer Agreement (“DTA”) and Standard Contractual Clauses (“SCCs”).
Data Subject Rights
Under Articles 15-22 of GDPR and DPA’18 Candidates may have the following rights:
Where applicable, in accordance with the provisions of Articles 15-22 GDPR and DPA’18, the data subject may contact our designated contact point by sending an e-mail to privacy@prima.it.
Enforcement:
We cooperate with the appropriate regulatory authorities, including local data protection authorities to resolve any complaints regarding the collection, processing and disclosure of personally identifiable information that cannot be resolved between Prima and the individual.
If you have a concern about your privacy or would like to know more about how your personally identifiable information is collected or used, please contact us. We ask that when you contact us with a complaint, please include contact information and clearly describe your complaint.
We will respond to your request or complaint within a reasonable time and will let you know the next steps in resolving your complaint. If you are not satisfied with our response, you may also contact your local and federal data protection authorities to lodge a complaint.
Should you not be satisfied with the process, conduct or response to a request you may have made you have the right to complain to the relevant supervisory authority for your country of origin. For more information on this, please contact us directly.
Processing the personal data of those below the age of 13
Our application process is not intended for use by anyone under the age of 13 nor does Prima Group knowingly collect or solicit personally identifiable information from anyone under the age of 13. If you are under the age of 13, you may not attempt to send any information about yourself to us, including your name, address, telephone number, or email address.
In the event that we confirm that we have collected personally identifiable information from someone under the age of 13 without verification of parental consent, we will delete/destroy that information promptly. If you are a parent or legal guardian of a child under the age of 13 and believe that we might have any information from or about such a child, please contact us at the email or mailing address provided at the end of this Privacy Policy.
Changes to this Privacy Notice
We reserve the right to change this privacy notice as we may deem necessary from time to time. we will give you sufficient advance notice prior to starting the personal data processing, so that you are aware of it.
Last update: v.3 published on 10/02/2025